Your exam timetable
- When and how will I get my exam timetable?
- Why don't all of my subjects appear on my exam timetable?
- What will be included in my exam timetable?
- What type of exam/s could I have?
- What reference materials are permitted?
- What if I'm unable to undertake my exam at the scheduled time?
- What do I do if I have two exams at the same time?
- What do I do if I have two exams on one day?
- Can I apply for an adjustment to my exam timetable?
- I'm a distance student. Do I have to arrange any supervision for my exams?
- I'm studying outside of Australia. Will exam dates and times be adjusted for my time zone?
- I have an Access Plan (formerly called Reasonable Adjustments or RA), how will this be accommodated across the different types of exams at UOW?
- I don’t have an Access Plan and I have a condition that I think may impact my ability to sit an exam that is online or on campus, what should I do?
- I'm in my final session and am required to take a deferred or supplementary exam. Will this impact my eligibility to graduate?
- What is exam invigilation (supervision)?
If you have a final exam that is scheduled centrally, you will receive a personalised timetable which will be published in SOLS under Timetable > Exam Timetable.
For timetable release dates for the session, you are enrolled in, please refer to the exam key dates.
To view your exam timetable:
- Click the Access Exam Timetable button in the Exam Timetable menu item in SOLS
- You may then need to log in to your UOW account again
- Select the correct exam period
Unable to access your timetable?
When trying to view your timetable, if you see the error message; ‘Sorry your login was correct but you are not recorded in our database’, please try the following troubleshooting steps:
- Make sure that you are looking at the exam event in the correct session of study.
- If you are not in the correct exam event click ‘view a different exam period’, ‘click here’, and select the correct exam period.
- If you are in the correct exam event and still see the error message please try refreshing the page.
- If you still cannot access your timetable, try opening an incognito window or another browser. You will be prompted to log in with your UOW credentials again.
- If you are still not able to view your timetable contact the Exams Team at exams@uow.edu.au.
Some subjects do not have centrally scheduled/administered final exams or they may have a different final assessment. Only centrally scheduled exams will be displayed on your personalised exam timetable in SOLS. Your Subject Coordinator will communicate with you directly regarding details of final assessments for subjects that do not have centrally scheduled/administered final exams.
Your exam timetable will be organised by subject. Under each subject, the following details will be listed:
- The time the exam starts and the duration of the exam
- The format of the exam and whether it will be invigilated (supervised)
- Items you should have available to complete the task (e.g. UOW approved calculator/textbooks or other reference material)
- Access Plan (formerly RA) details (if you have applied and been approved for them)
If you have any questions about your exam timetable, please contact the Exams Team at exams@uow.edu.au.
The format, timing and submission processes for final exams are specific for each subject and will be listed on your exam timetable. Exam formats include:
- Online exam (via Moodle)
- Online invigilated exam (via Moodle and invigilated via Proctorio)
- Paper exam (on the campus you are enrolled at)
- School exam (on-campus exam where arrangements are made by Subject Coordinators)
If you have any questions about your exam timetable, please contact the Exams Team at exams@uow.edu.au.
Your exam timetable will outline the materials permitted for your exam and any reference material required for the exam.
Listed reference materials may include:
- Open book – reference materials permitted
- Restricted – only materials specified are permitted (e.g. textbook, formula sheet, UOW Approved Calculator
- Closed book – no reference materials are permitted
Online Exam (via Moodle)
Subjects with this assessment type will all be open book. Students will be permitted to access any reference materials during their exam, keeping in mind that academic integrity still applies, and students are expected to only submit work that they have written themselves. Open book does not mean you can discuss the exam with anyone during the exam. When answering questions, make sure you don’t copy exactly what is written in your textbook, lecture notes or any other resources. You need to show that you have studied the content and can express it in your own words.
Online invigilated exam (via Moodle)
Please refer to the online exam invigilation page.
Paper exam (on the campus you are enrolled at)
Any authorised materials permitted in a paper exam will only be permitted in paper form, materials will not be permitted via electronic devices. If calculators are permitted, only UOW approved calculators will be accepted, and you need to ensure that they are labelled. Please refer to the calculator page for further information.
Faculty or school exams (arrangements made by Subject Coordinators)
Each exam will vary in this instance. You can see which materials are permitted via your exam timetable.
You should ensure that you are available to sit exams during the entire exam period, as holidays and normal work and carers' commitments are not considered valid reasons for missing an exam.
However, Academic Consideration may be granted in serious or extenuating circumstances which are beyond your control and which significantly impair your ability to sit an exam or complete an assessment task.
If your Academic Consideration request is approved, you will be allocated a WD – Withheld Deferred grade for the subject, until such time you have successfully completed the deferred exam.
Please refer to the exam key dates for Supplementary and Deferred exam period details.
If two of your exams are scheduled at exactly the same time on the same day, this is considered to be a direct clash. In most of these cases, the Exams Team will contact you with details of the arrangements which will be made to deal with the clash. If you are concerned that you have not heard from us, you should contact the Exams Team within one week following the timetable being released with details of the clash.
When scheduling exams, UOW attempts to avoid any students having to sit exams for two subjects on one day. However, it is not possible to have every student with only one exam per day. Approximately 10% of students in any given exam period will have two exams scheduled on the same day. This is not considered to be an exam clash or overload, and under normal circumstances exams will not be rescheduled.
You are able to apply for an adjustment to your exam timetable if your timetable shows that you have:
- MORE than two exams scheduled on any one day, or
- MORE than three exams scheduled on two consecutive days
To apply for an adjustment to your exam timetable, you must submit a request for special exam arrangements form by the session's relevant deadline.
If approved, an adjustment will be made to your exam timetable in SOLS and you will be contacted by the Exams Team with further details.
If you are studying by distance, you are not required to organise a supervisor for your exams, as your exams are being delivered online and remotely.
If you are undertaking your exam in another country, please take note of different time zones as explained in the below question.
All exam dates and times for Australian-based UOW subjects are listed in Australian Eastern Daylight Time (AEDT). This includes due dates and submission times for alternate assessment tasks.
If you are currently residing overseas and are enrolled in Australian-based subjects, you should account for any time difference between AEDT and your local time zone. This online Time Zone Converter can assist in converting a date and time in AEST to your local time zone overseas.
Students with Access Plans will continue to be supported during their exams and any provisions across the various types of exams that can be reasonably accommodated will be provided.
If you want to discuss your specific circumstances, please contact the Student Accessibility and Inclusion team.
If you have a condition that may impact your ability to sit an exam, please contact the Student Accessibility and Inclusion team to discuss the possibility of obtaining an Access Plan. Students with Access Plans can expect to be reasonably accommodated wherever possible across the various types of UOW exams.
If you are required to take a deferred or supplementary exam, you will not be eligible to graduate until your final results are released. Once results are released, you can reapply to graduate in the next available conferral round and will be conferred at the earliest opportunity. You can find exam key dates on our website.
Invigilation is the term used to describe the process of exam supervision.
There are some UOW subjects that require exam invigilation due to accreditation requirements. Invigilation allows us to ensure high academic integrity and to monitor for possible academic misconduct.
There are two assessment types in Spring & Trimester 3 that will be invigilated. These are online invigilated exams via Proctorio and on campus exams with physical exam invigilators.
Both exam types will be noted on your personalised exam timetable and you will receive information via SOLSmail with any key information you need to know regarding your assessment type. Please ensure that you are checking your SOLSmail regularly.