How to accept your offer to study at UOW
Congratulations on being accepted to study with UOW. You are on your way to a life-changing experience studying at one of the best modern universities in the world.
If you need help understanding your offer or have any questions about your offer letter, please contact the Future Student Service Centre.
The first thing you need to do is accept your offer.
Step 1: Clear Offer Conditions
Your offer may have conditions that you need to meet before you can accept. These may include:
- finishing your current study,
- meeting the English language requirements for your course,
- providing official copies of your academic documents, or
- Genuine Student (GS) assessment.
These conditions will be listed in your Offer of Admission, and you will need to provide documented evidence to meet these conditions before you can accept.
If you have any questions about the conditions on your offer, please contact the UOW Future Students team.
GS Screening form
Under the Department of Home Affairs' Simplified Student Visa Framework, prospective students need to satisfy the Genuine Student (GS) requirement as part of the student visa application process.
If you have received an offer that is conditional on GS assessment, this will be indicated in your Offer of Admission letter and you will need to submit information as outlined on UOW's SSVF screening page.
Package Offers
A packaged offer is an offer of two or more courses, for example:
- English course + principal academic program
- Two academic programs (for example, Foundation Studies + Bachelor degree)
- English course + two academic programs
Your Offer of Admission will list the individual courses included in your package separately.
For example:
- Part 1: UOW College English course
- Part 2: UOW College Foundation Studies course
- Part 3: UOW bachelor degree
If you need to complete one course before progressing to the next course, this will be indicated as a condition on the offer for the next course.
If you have a packaged offer for an English course plus academic program/s, you can choose not to accept the English course, if you provide evidence you meet the English language requirements for the academic course. You will need to clear the English condition before you accept the offer to the academic course.
In your packaged offer, you will have a separate Acceptance Agreement for each course that you will need to complete and return to accept the offer.
Step 2: Acceptance Agreement and Additional Documentation
Your Offer of Admission letter will include an Acceptance Agreement form. Please check that all the details are correct, including the course information and start dates.
If the details are correct, and you have read and understood all the information on the form, please reply to the email you received containing your Offer of Admission letter and attach a signed copy of your Acceptance Agreement. If you cannot locate your offer email, you can email your acceptance to UOW Future Students. Please ensure that you return your Acceptance Agreement before you pay any fees.
If you have been requested to provide further information with your acceptance, such as evidence of financial capacity, please include the additional documentation with your Acceptance Agreement.
Last date to accept your offer.
To allow plenty of time for you to apply for your student visa, we recommend accepting your offer as early as possible. The last date to accept your offer depends on whether you need to apply for a student visa before arriving to study in Australia.
Offshore students: 8 weeks before your Course Start Date
Onshore students: 2 weeks before your Course Start Date
You can find your Course Start Date in your Offer of Admission.
Step 3: UOW Confirmation
This step is for applicants who applied directly to UOW without the assistance of a UOW representative or agent.
Once we have reviewed your Acceptance Agreement, we will advise you when it is appropriate to submit payment (Fee Payable). Please do not submit payment until you hear from us, as submitting fees before receiving confirmation may result in a lengthy refund process if your application does not proceed.
If you have applied through a UOW representative (agent), you will usually not be required to wait for confirmation from UOW before you submit payment.
Step 4: Pay Fees
You must submit the Fee Payable stated on your offer before a Confirmation of Enrolment (CoE) will be issued to you for your student visa application.
We advise you to pay the Fee Payable directly to UOW or UOW College Australia. Please do not make payment of tuition fees to a representative office or education agent of UOW, or an individual staff member of an education agent; or to an institution, such as a pathway university or college.
Payment Methods
If you are making a payment from an offshore bank account (from a country other than Australia) we recommend that you pay through Flywire.
Flywire allows you to pay from almost any country and any bank. They also offer excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save money, compared to traditional banks. You will be able to track the progress of your payment throughout the transfer process with a student dashboard and you will also be notified by email when your payment is received by UOW. Flywire aims to provide the best price for international payments with their Best Price Guarantee.
Visit www.flywire.com/pay/uow to make your payment.
If you are making a payment from an Australian bank account you can pay through the ePayment portal for UOW courses only. If you choose to pay by this method, please contact the UOW Future Students team to request a link to the portal. A surcharge fee will apply for payments made using a debit or credit card.
If you are making a payment from an Australian bank account for a UOW College Australia course, please contact the UOW Future Students team for information on payment options..
Sponsored Students
If your tuition fees will be paid directly to UOW by a government or institution sponsor, you will need to provide supporting documents from your sponsor confirming your sponsorship arrangement. These documents must be provided with your Acceptance Agreement and may be in the form of a Financial Guarantee or letter of sponsorship. Your sponsor must have an agreement with UOW before you can choose this option. Further information about privacy and consent is available at Sponsored Students.
Confirmation of Enrolment (COE)
If you successfully complete the above steps, a Confirmation of Enrolment (CoE) will be emailed to you or your UOW representative. You need a CoE to apply for a student visa.
Defer your offer
Depending on your course, you may have the option to defer your offer for up to one year. This means we’ll hold a place for you to enrol in your course the following session or year. You will need to submit a Request to Defer course commencement.
Your application to defer may be reassessed against current admissions assessment criteria and Genuine Student (GS) assessment criteria. If your request is approved, a new offer will be issued.
Your UOW course fees will be calculated when your offer is issued. If you choose to defer your course admission to a later intake, you may be subject to any fee adjustments that occur during the deferral period (this may include scholarships and bursaries). This means you would need to pay any difference in fees before receiving a new CoE and proceeding with your studies.
Please note delaying your course start date may affect your student visa. Contact the Department of Home Affairs for visa condition enquiries.
